# Clinic Filing HQ

> Renewals, annual requirements and inspection binders prepared for med spas, IV and hydration clinics, and CLIA-waived labs in Texas, Florida and Arizona. A service of Voraus LLC. Not a law firm or medical practice; not legal or medical advice.

## What we do
- We build a compliance calendar from official agency sources, prepare each renewal and annual filing for the clinic to sign, remind at 90/60/30/7 days, and keep a digital inspection binder.
- We prepare; the clinic, its medical director and its attorney decide what applies and sign every filing. We never handle patient records.
- States served: Texas, Florida, Arizona. Clinic types: med spas, IV and hydration clinics, CLIA-waived labs.

## Pricing (published, per location per year)
- Essentials: $3,600/yr or $329/mo on monthly billing
- Core: $6,900/yr or $629/mo on monthly billing
- Desk Plus: $11,900/yr or $1,079/mo on monthly billing (up to 3 locations, +$2,900 each additional)
- Catch-up setup: $1,500 one-time. Winter enrollment: $1,500 setup fee waived for clinics that start by January 31, 2027. Applies to plans signed by January 31, 2027. Government fees paid at cost.
- Plans run 12 months and never auto-renew unless the client opts in to Renew & Save (10% off renewals; off in one step; 14-day refund after a renewal charge).
- First 30 days: cancel for any reason and pay one month. After that: 30 days' notice plus a two-month early-exit fee.
- Guarantee: if a tracked deadline is missed because of us, we refund that year's fee and pay the state late fee, up to $500.
- Free Clinic Check: a one-page list of what's due and what looks missing, reviewed by a person, within 3 business days.

## Key facts (checked November 2, 2026; official sources)
- CLIA Certificate of Waiver (Sites that run waived tests): Every 2 years. CMS mails a fee coupon before it expires; paying it renews. Fee: $248 / 2 yrs. Source: https://www.cms.gov/files/document/clia-certificate-fee-schedule-updated-06/7/2024.pdf
- CLIA change notice (Form CMS-116) (CLIA certificate holders): When the director, address, ownership or test menu changes. Fee: —. Source: https://www.cms.gov/files/document/qso-24-03-clia.pdf
- OSHA bloodborne pathogens exposure control plan (Employers whose staff have occupational exposure): Reviewed at least once a year. Fee: —. Source: https://www.ecfr.gov/current/title-29/subtitle-B/chapter-XVII/part-1910/section-1910.1030
- OSHA bloodborne pathogens training (Staff with occupational exposure): At assignment, then every year. Training records kept 3 years. Fee: Course seats at cost. Source: https://www.ecfr.gov/current/title-29/subtitle-B/chapter-XVII/part-1910/section-1910.1030
- Hepatitis B vaccine offer (Staff with occupational exposure): Within 10 working days of assignment. Fee: —. Source: https://www.ecfr.gov/current/title-29/subtitle-B/chapter-XVII/part-1910/section-1910.1030
- DEA registration renewal (Form 224a) (Each registrant or location that handles controlled substances): Every 3 years. DEA advises filing at least 45 days before expiry. Fee: $888 / 3 yrs. Source: https://www.deadiversion.usdoj.gov/drugreg/registration.html
- HIPAA policies and risk analysis (Covered entities only (providers that conduct standard electronic transactions)): Ongoing. You and your attorney decide whether HIPAA covers your clinic. Fee: —. Source: https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-160/subpart-A/section-160.103
- Laser hair removal facility certificate (Facilities offering laser hair removal (exemptions exist; confirmed per clinic)): Every 2 years. Fee: $750 renewal ($900 new). Source: https://www.tdlr.texas.gov/las/lasrenew-facility.htm
- Laser device registration (Class 3B/4) (Facilities with Class 3B or 4 lasers): Every 2 years. Fee: $230 / 2 yrs. Source: https://www.dshs.texas.gov/texas-radiation-control/laser-laser-device-services-registration
- Delegation paperwork: written protocols or standing orders, postings, name tags, a BLS-trained person on site (Med spas where a physician delegates procedures (22 TAC 169, Subch. E)): Ongoing; we track signature and review dates. Fee: —. Source: https://www.tmb.texas.gov/node/3861
- Elective IV therapy rules (Jenifer's Law, HB 3749, Occ. Code ch. 172) (Clinics offering elective IV therapy): In effect since Sep 1, 2025. Fee: —. Source: https://tcss.legis.texas.gov/resources/OC/htm/OC.172.htm
- Privacy training (Texas Medical Records Privacy Act, HB 300) (Covered entities under Texas law (broader than HIPAA)): Within 90 days of hire, and within 1 year of a material change in the law. Signed records kept 6 years. Fee: —. Source: https://statutes.capitol.texas.gov/Docs/HS/htm/HS.181.htm
- Consumer notice posting (HS 181.105) (Covered entities under Texas law): Ongoing: on your website and at your facility. Fee: —. Source: https://statutes.capitol.texas.gov/Docs/HS/htm/HS.181.htm
- Medical waste records (Small-quantity generators (50 lb or less per month)): Ongoing. No TCEQ registration needed at that size; packaging, an authorized transporter and records still apply. Fee: No registration. Source: https://www.tceq.texas.gov/permitting/waste_permits/msw_permits/medwaste/medwaste-generators
- Health care clinic license, or certificate of exemption (Entities that tender charges for reimbursement; many exemptions exist, including practitioner-owned entities. You and your attorney decide which applies.): Every 2 years. Fee: License $2,000 / 2 yrs + $300 per location; exemption $100 / 2 yrs. Source: https://www.flsenate.gov/Laws/Statutes/2025/400.9905
- Medical director duties (Licensed health care clinics): Ongoing, e.g. a posted sign naming the medical director, review of billing practices, valid staff licenses. Fee: —. Source: https://flhouse.gov/Statutes/2025/0400.9935/
- Biomedical waste permit renewal (Generators of 25 lb or more per 30 days): Every year; expires Sep 30. Fee: $85 if paid by Oct 1; $105 after. Source: https://www.floridahealth.gov/licensing-regulations/regulated-facilities/biomedical-waste-regulation/
- Laser registration (Class IIIB/IV) (Facilities with Class IIIB or IV lasers, per location): Within 30 days of acquiring a laser; update on alteration, move, disposal or sale. A laser safety officer is required. Fee: No fee. Source: https://www.floridahealth.gov/wp-content/uploads/2025/08/lasersummary020923.pdf
- State clinical lab license (Labs, including waived-test sites): None since Jul 1, 2018; CLIA still applies. Fee: —. Source: https://ahca.myflorida.com/health-quality-assurance/bureau-of-health-facility-regulation/laboratory-and-in-home-services/clinical-laboratories.html
- Nonionizing radiation annual fee (laser, IPL, RF) (Registered laser, IPL and RF facilities): Every year, due Jan 1. Fee: Laser Cosmetic: $100 per unit; each device counts as 3 units. Source: https://www.azdhs.gov/documents/licensing/radiation-regulatory/forms/nonionizing-fee-schedule.pdf
- Nonionizing registration renewal (Registered facilities): Every 5 years. Fee: $0. Source: https://www.azdhs.gov/documents/licensing/radiation-regulatory/nir/nonion-guidance-for-registration-renewal.pdf
- Laser technician certification renewal (Each certified laser technician): Every year; apply within 60 days before expiry. Fee: $30. Source: https://www.law.cornell.edu/regulations/arizona/Ariz-Admin-Code-SS-R9-16-704

## Pages
- [Med spa & IV clinic renewals, prepared | Clinic Filing HQ](https://clinicfilinghq.com/): Renewals and inspection binders for med spas, IV clinics and CLIA-waived labs in TX, FL and AZ. Published prices. We prepare, you sign. Free Clinic Check.
- [Pricing: plans from $3,600 a year | Clinic Filing HQ](https://clinicfilinghq.com/pricing/): Per location, per year: Essentials $3,600, Core $6,900, Desk Plus $11,900 for up to 3 locations. Never auto-renews unless you opt in. Free Clinic Check first.
- [FAQ: renewals, pricing and cancellation | Clinic Filing HQ](https://clinicfilinghq.com/faq/): Answers on Texas, Florida and Arizona clinic renewals, CLIA, IV rules, what we do versus a lawyer or medical director, pricing, cancellation and Renew & Save.
- [Free Clinic Check: what your clinic owes | Clinic Filing HQ](https://clinicfilinghq.com/clinic-check/): A free one-page list of what your clinic has coming due and what looks missing, with official sources, reviewed by a person, within 3 business days. Takes 2 minutes.
- [Texas med spa, IV clinic and CLIA lab renewals | Clinic Filing HQ](https://clinicfilinghq.com/texas/): What Texas med spas, IV clinics and CLIA-waived labs renew: TDLR laser certificate $750/2 yrs, DSHS laser $230/2 yrs, HB 300 training, Jenifer's Law. Sourced.
- [Florida clinic license, laser and waste renewals | Clinic Filing HQ](https://clinicfilinghq.com/florida/): What Florida med spas, IV clinics and CLIA labs renew: AHCA clinic license or exemption, biomedical waste permit (expires Sep 30), laser registration. Sourced.
- [Arizona laser fees, registrations and tech renewals | Clinic Filing HQ](https://clinicfilinghq.com/arizona/): What Arizona med spas and laser clinics renew: the ADHS annual fee due Jan 1, a 5-year registration renewal and $30 laser tech certification. Sourced.
- [Med spa compliance paperwork for TX, FL and AZ | Clinic Filing HQ](https://clinicfilinghq.com/med-spa/): Laser certificates and registrations, delegation paperwork, OSHA bloodborne pathogens and DEA renewals for med spas in Texas, Florida and Arizona. Published prices.
- [IV therapy clinic compliance paperwork (TX, FL, AZ) | Clinic Filing HQ](https://clinicfilinghq.com/iv-therapy/): Jenifer's Law in Texas, OSHA bloodborne pathogens plans and training, hepatitis B offers and DEA renewals for IV and hydration clinics in TX, FL and AZ.
- [CLIA Certificate of Waiver renewal & paperwork | Clinic Filing HQ](https://clinicfilinghq.com/clia-waived-lab/): CLIA Certificate of Waiver ($248 every 2 years), CMS-116 change notices and OSHA bloodborne pathogens paperwork for waived-test sites in Texas, Florida and Arizona.
- [Client terms summary | Clinic Filing HQ](https://clinicfilinghq.com/terms/): A plain-language summary of our client terms: what we do and don't do, prices, billing, renewal, Renew & Save, cancellation and our guarantee.
- [Privacy summary | Clinic Filing HQ](https://clinicfilinghq.com/privacy/): What the Clinic Filing HQ website and Clinic Check form collect, why, where it's stored and for how long. No cookies, no patient information.

## Contact
- hello@clinicfilinghq.com
- Free Clinic Check: https://clinicfilinghq.com/clinic-check/